Job Title:
Program Assistant
Job ID:
College of Medicine
Full/Part Time:
Shift Varies
FTE %:
Salary Range Min:
Salary Range Max:

Position summary

Program Assistant (Job Opening 443020) - Provides support to the Division of Education in the Department of Orthopaedics; provides support and assistance to divisional residency and fellowship training and medical student education program leaders; assists with coordinating education programs; prepares educational and training materials; assists with resident and fellow application and interview processes; assists with planning and preparing for resident orientation; assists with preparing for residency program accreditation site visits; assists with credentialing of visiting residents and with credentialing of residents to affiliated sites; schedules evaluations to be completed in online system; prepares call schedules; assists with onboarding of residents and visiting residents; Supports program manager in execution of education special events, including catering orders; assists program manager with continuing medical education program; monitors maintenance of ACLS certification and licensure documentation and monitors expiration dates for trainees; monitors completion of required online training for trainees; responds to inquiries and provides information on training history; maintains electronic files for current and past trainees; serves as backup point of contact for residents and medical students; greets guests to the administrative offices; provides general assistance to occupants of administrative offices; initiates procurement of resident supplies, office supplies and maintains appropriate inventory; procures building access for trainees, faculty, visitors, and staff; processes travel requests and reimbursements for trainees, faculty, and other department personnel; processes payment and reimbursement requests for trainees

Education and experience

Bachelor?s degree in appropriate area or an equivalent combination of education and experience required; experience with program planning and administration desired; experience working in an academic medical office setting desired; experience and/or knowledge of residency training programs desired. Requires successful completion of a background check. Qualified candidates may be requested to complete a pre-employment physical including a drug screen.