Job Title:
Assistant to Division Director
Job ID:
College of Medicine
Vascular Surgery
Full/Part Time:
Shift Varies
FTE %:
Salary Range Min:
Salary Range Max:

Position summary

Assistant to Division Director (Job Opening 444285) - Functions as the Assistant to Division Director by providing comprehensive administrative support to Division Director of Vascular Surgery within the Department of Surgery; performs a wide variety of complex and confidential administrative support duties on behalf of the Division Director; effectively anticipates support needs and efficiently prioritizes duties; acts as first contact for all phone calls to Division Director?s office; researches, collects and summarizes data and information requested by division leaders to aid in decision making and strategic planning processes; conveys directives and information from director; plans large-scale professional-level events and meetings; takes, types and transcribes meeting minutes; proactively manages the Division Director?s calendar and meetings; independently composes and responds to routine correspondence; assists with various administrative functions; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and processes required forms; prepares travel orders using travel system; prepares financial requests using eRequest system; assists with all required aspects of faculty promotions for the Division through the AP&T process; coordinates the faculty new recruit process for the Division; schedules interviews; coordinates itinerary for all director related visitors, sets up all meetings and coordinates all travel and entertainment for same; assists with regional and national Continuing Medical Education (CME) events, supporting event planning and registration functions; carries out and facilitates special projects as assigned.

Education and experience

Per CCS Specifications; 6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information; 3 months experience (300 hours course work) in budgeting; 6 months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment; 3 months experience (300 hours course work) in supervision management; 3 months experience (300 hours course work) in interviewing. Requires successful completion of a background check; qualified candidates may be asked to complete a pre-employment physical, including a drug screen Qualified candidates may be asked to complete a pre-employment physical including a drug screen and background check.