• Job Title: Administrative Secretary
  • Job ID: 456693
  • Location: College of Medicine
  • Department: Gastro, Hepatology & Nutrition
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Shift: Shift Varies
  • FTE %: 100
  • Salary Range Min: $14.25
  • Salary Range Max: $17.00

Position summary

Administrative Secretary (Job Opening 456693) - Office Associate to serve as Administrative Secretary within the Division of Gastroenterology, Hepatology and Nutrition in the Department of Internal Medicine; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Education and experience

Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; 6 mos. experience (600 hrs course work) in office practices and procedures; 6 months experience (600 hours course work) in customer service; requires successful completion of a background check; selected candidate may be requested to complete a pre-employment physical including a drug screen; Qualified candidates may be asked to complete a pre-employment physical including a drug screen and background check.