460B Computer Lab

Events & Video Production does not manage after hours access or building security. Each Medical Center building has different open (unlocked) hours. For any event outside of the building and/or room’s open (unlocked) hours in which attendees do not have existing individual badge access, a request must be submitted by the event contact (two weeks before the event) to the authorized after hours access contact in order to change the building access schedule. The request should include the location, date, event times and times the building/room needs to be unlocked. Buildings/rooms are unlocked and locked by Security according to requests submitted by authorized personnel only.

For all after hours events, building and rooms are to remain attended while unlocked. After hours scheduling requires that an appointee from the scheduled event be in the building for the entire duration of the event. This appointee must monitor unlocked doors at all times and remain in the building until doors are electronically locked. If there is a lock failure, contact Wexner Medical Center (WMC) Security at 614-293-5000. For buildings where after hours access is not managed by WMC Security, call OSU Facilities Operations & Development, Service2Facilties at 614-292-4357 (HELP) or the OSU Department of Public Safety, Security Services at 614-292-6677.

Call 911 for all emergency security issues. Call OSU Campus Police at 614-292-2121 for all non-emergency security issues.

Ackerman Complex
Monday - Friday 6:30a - 6:30p     
WMC Security
614-293-8500

Atwell Hall
Monday - Friday 6:00a - 6:00p     
Maureen Braughton (braughton.3@osu.edu)
614-292-5645

Biomedical Research Tower (BRT)
Monday - Friday 6:30a - 6:30p     
Andy Newland (newland.24@osu.edu)
614-292-1636

Davis Heart & Lung Research Institute (DHLRI)
Monday - Friday 6:00a - 6:00p     
Marie Grimes (Marie.Grimes@osumc.edu)
614-366-4608

Graves Hall
Monday - Friday 6:00a - 8:00p     
Blake Harrison (harrison.164@osu.edu)
614-292-1904

James Cancer Hospital and Solove Research Institute
Ext. Doors by Conf. Room: Mon - Sun 5:00a - 7:00p
Conference Center Rooms Mon - Fri 6:00a - 6:00p
WMC Security
614-293-8500

McCampbell Hall
Monday - Friday 7:00a - 6:00p     
WMC Security
614-293-8500

Meiling Hall
Monday - Friday 7:00a - 6:00p     
Blake Harrison (harrison.164@osu.edu)
614-292-1904

Morehouse Medical Plaza
Monday - Friday 6:30a - 6:30p     
WMC Security
614-293-8500

Prior Hall
Sun - Thurs 7:30a - 11:45p
Fri 7:30a - 7:45p
Sat 10:11a - 5:45p
Times may vary, view schedule     
Blake Harrison (harrison.164@osu.edu)
614-292-1904

Ross Heart Hospital
Conference Center locked 24/7
Christina Laemmle (Christina.Laemmle@osumc.edu)
614-366-9013

Starling Loving Hall
Monday - Friday 6:00a - 6:00p     
Mat Johnson (mjohnson@optometry.osu.edu)
614-292-2004

Rentals for Med Center Departments – For Medical Center departments, catering, beverages, and catering rental resources (tents, tables, etc.) can be found on OneSource under the Purchasing Department’s Contract Book (link here).  Most services are requested through the eMaterials System of the Wexner Medical Center.
 
OSU Standards Governing the Use of Outdoor Space at The Ohio State University – A registered student organization, University department, University organization or a University faculty or staff member must sponsor all activities scheduled on University property. These standards apply to all outdoor spaces on the Columbus campus of The Ohio State University and can be found here or under Course & Event Related section of Scheduling page on the University Registrar website here. Highlights include:

• No tents requiring staking may be set up without prior approval from Facilities Operations and Development. It is recommended that expandable 10x10 “pop-up” tents be used when possible.
• No home cooking, including bake sales.
• No liquid beverages competing with Coca-Cola products are permitted to be distributed on campus.
• Sponsoring organizations are responsible for any damage of the grounds. The sponsoring organization shall repair the damage to the satisfaction of Facilities Operations and Development, or pay for others to complete.

OSU Department of Safety – Tent, Grilling, and Inflatable Structure Requirements – The State of Ohio Bureau of Building Code Compliance requires all groups or individuals at Ohio State who plan to erect tents or canopies, meet these requirements.

Events & Video Production does not provide room setup of tables and chairs. Each building varies in how room setup works. Some buildings have groups that provide the service and some buildings do not. In all buildings, furniture (including tables and chairs) is not to be removed from the room it is in. The following list provides information for Room Setup in the buildings that Events & Video Production schedules space. Additional questions should be directed to the appropriate Building Coordinator, which can be found at https://s2f.osu.edu/bc/.

NOTE: Only BRT, James, and Ross have room setup providers for tables and chairs.

Biomedical Research Tower (BRT) - Room Setup for tables and chairs in the BRT is provided by The King's. To schedule a room setup, please call Crystal Spears at 614-632-8043 or email at Crystalbrteventcoord@gmail.com. If you are unable to reach Crystal you can contact BRT building coordinator, Andy Newland, at 614-292-1636 or Andy.Newland@osumc.edu, but please try to work with Crystal first as Andy is just an emergency backup.

Davis Heart and Lung Research Institute (DHLRI) - There is not a group that provides room setup for tables and chairs in DHLRI. Rooms are provided "as is" and users are expected to reset the room at the conclusion of their event to the configuration it was provided in at the start of their event.
     
Graves Hall - There is not a group that provides room setup for tables and chairs in Graves Hall. Rooms are provided "as is" and users are expected to reset the room at the conclusion of their event to the configuration it was provided in at the start of their event.
     
James Cancer Hospital and Solove Research Institute - Room Setup for tables and chairs in The James is provided by Environmental Services (EVS). To schedule a room setup, please email John.Guardiola@osumc.edu. If you are unable to reach John, please email Jesus.Figueroa@osumc.edu. Please note, neither gentleman has a provided phone number to call. If you have not been in contact with either of them and have a short notice or immediate need, you can call James EVS dispatch at 614-685-8860.
     
McCampbell Hall - There is not a group that provides room setup for tables and chairs in McCampbell Hall. Rooms are provided "as is" and users are expected to reset the room at the conclusion of their event to the configuration it was provided in at the start of their event.
 
Meiling Hall - There is not a group that provides room setup for tables and chairs in Meiling Hall. Rooms are provided "as is" and users are expected to reset the room at the conclusion of their event to the configuration it was provided in at the start of their event.
     
Morehouse Medical Plaza - There is not a group that provides room setup for tables and chairs in Morehouse Medical Plaza. Rooms are provided "as is" and users are expected to reset the room at the conclusion of their event to the configuration it was provided in at the start of their event.
     
Prior Hall - There is not a group that provides room setup for tables and chairs in Prior Hall. Rooms are provided "as is" and users are expected to reset the room at the conclusion of their event to the configuration it was provided in at the start of their event.
     
Ross Heart Hospital - Room Setup for tables and chairs in The Ross is provided by Crothall Healthcare. To schedule a room setup, please contact Jeannette Thomas at 614-366-7156 or Jeannette.Thomas@osumc.edu. If you are unable to reach Jeannette, contact Adam Nelson at 614-366-9300 or Adam.Nelson@osumc.edu.
     
Starling Loving Hall - There is not a group that provides room setup for tables and chairs in Starling Loving Hall. Rooms are provided "as is" and users are expected to reset the room at the conclusion of their event to the configuration it was provided in at the start of their event.

Food Policy - Groups are solely responsible for food safety and policy compliance at their events.  The following food guidelines are intended as an informational resource only. Questions may be directed to the OSUWMC Department of Nutrition Services at 614-293-4986 or the OSUWMC Department of Safety at 614-366-1345.

General Food Guidelines:

• Ohio State University encourages all groups to use licensed caterers for all food preparation and service.
• No cooking may occur in Medical Center buildings.
• No canned heat products can be used, except by OSUWMC Nutrition Services staff or an approved catering company.

General Fundraising Guidelines:

• No bake sales or sale of homemade foods.
• Only pre-packaged baked goods and snack foods with contents listed on the manufacturer label may be sold.
• No raffles or other “games of chance” may be conducted.

Catering for Any Group - University Catering provides professional, made-to-order full-service catering, featuring an extensive staff of event planning, banquet, catering, culinary and pastry specialists.  Whether you need boxed lunches for 10, a self-serve buffet for 100 or dining service for 1,000, University Catering has it covered. University Catering can host events in nearly any facility on Ohio State’s campus and beyond.

University Catering
1739 N. High St.
Columbus, OH 43210
Phone: 614-688-3562
Fax: 614-688-5798
catering@osu.edu

Food Safety - Guidelines for Food Safety at Temporary Events can be found here and on the City of Columbus Public Health website under the Food Protection for Businesses’ Temporary Operations section, found here.

Alcoholic Beverages - If you wish to serve alcohol at a University event held on campus at any location that does not already have a liquor license, you must obtain prior University approval to do so. The OSU policy on alcohol can be found here and on OSU’s University Policies webpage under Facilities and Safety here.

Alcohol approval requests should be made in the form of a written memo addressed to Office of Legal Affairs, 33 West 11th Avenue, Suite 209. The request should be sent at least two weeks before the event, state all details of the event (e.g. date, time, location, who will attend, etc.) and state that alcohol will be served.

The memo should be sent to the dean's chief of staff Amanda Thatcher's office for approval at the address below:

Amanda Thatcher, MA
Amanda.Thatcher@osumc.edu
237 Meiling Hall
370 W 9th Ave.
Columbus, OH 43210

Dr. Thatcher’s office will review the request and fax it to the Office of Legal affairs. Legal Affairs will review the request and, when all of the required information is complete, they will forward it to the Office of Business and Finance for final approval. You will then be informed of the decision. If a state permit is necessary, they will assist you in completing the appropriate application.

For further in formation, contact College of Medicine/Office of Health Sciences administration at 614-292-2220.

Event contacts can use the following resources to provide attendees with maps and directions:

• Official OSU Campus Map and related resources
• Medical Center Locations
• For Medical Center staff, detailed maps and directions can be found by clicking here and on OneSource.

CampusParc is responsible for the operation of The Ohio State University’s parking system, including parking enforcement, customer service, motorist assistance, event parking management, and parking facility maintenance.

• Visitor-parking options
• Event contacts must contact CampusParc at events@campusparc.com for any event with more than 100 estimated attendees to make parking arrangements

In general, lobbies scheduled by Events & Video Production can be used for registration and catering setup.  Access to and egress from all spaces connected to the lobby must be maintained.  Specific questions about utilization of hallways, crossovers, or lobbies within the Medical Center may be directed to:

• Facilities Compliance at 614-293-4124 or 614-366-1572
• Safety and Emergency Preparedness at 614-366-1345 or 614-366-9426

For Medical Center staff, detailed information can be found by clicking here or on OneSource under the Egress Management section of Safety and Emergency Preparedness.

Events & Video Production Scheduled Spaces - For spaces scheduled through Events and Video Production, the use of tape, staples or thumbtacks is prohibited on walls, ceilings or any other building surface.  

Temporary Signage, Graphics, or Exhibits - Written requests for notices, posters, temporary graphics, exhibits or other items that are visible from any public should be directed to the Marketing and Strategic Communications Department via BrandSource@osumc.edu. These items must be approved in advance. For Medical Center staff, guidelines can be found by clicking here or on BrandSource under Signage. Marketing and Strategic Communications will review the request and confer with any other appropriate departments. Temporary Signage or graphics may be removed at the discretion of an Administrator, Safety or Security personnel during the course of routine rounds if the item lacks approval; violates policy; is out of date or inaccurate; violates brand standards; or is a threat to the safety of others.

Special Event Decorating - The OSUWMC permits special event decorating and signage within its buildings. For Medical Center staff, details can be found by clicking here or on OneSource under Environmental Safety (link here).  Questions regarding these guidelines should be directed to the OSUWMC Department of Safety and Emergency Preparedness at 614-366-9426.

Facilities Signage - Interior and external informational and wayfinding signage must be preapproved by OSUWMC Facilities Services.  Medical Center staff can use an eServices form under Facilities & Material Management to request signs such as department, room ID and room use, stairway/elevator, evacuation, restroom, fire zone/you are here maps, and page holders.  For questions, contact OSUWMC Facilities Services at 614-293-0575.

Another option to host your event outside of the Ohio State Wexner Medical Center is on OSU’s main campus, which has many venues and services that may meet your needs. Visit the Ohio State Event Venues website.

You can view the Main Campus Event Planning Guide at https://dps.osu.edu/plan-an-event.