Introducing New Products

The Ohio State University Wexner Medical Center has an ethical obligation to provide the highest quality of care for our patients. To do this we use a supply value analysis process that engages both our clinicians and staff to make new product decisions. New supplies are carefully reviewed using a multiple-criteria decision analysis that includes factors such as: evidence-based results, product effectiveness, patient and clinician safety, impact on patient and clinician satisfaction, ease of use, infection control effectiveness, durability, compatibility and financial analysis.

ValuVu by ECRI is used as part of our supply value analysis process. This web‐based software specifically addresses many of the manual inefficiencies that exist today with reviewing and evaluating new products.

• To start this process the sponsor (internal staff member) will enter the product into ValuVu.
• If your sponsor is unsure how to complete the first step, please have them reach out to valueanalysis@osumc.edu.
• Once the sponsor has completed the submission process, the representative assigned to the submission will receive a questionnaire to complete.
• You have 30 days to complete the questionnaire or the product will automatically decline.

If a supplier has any questions about the status of their new product request, they can email valueanalysis@osumc.edu. If a supplier needs assistance, the ValuVu. Please contact ECRI Customer Service team. clientservices@ecri.org or (610) 825-6000 ext. 5891

Vendor Communication Updates

Policy Updates

All vendors coming into an Ohio State Wexner Medical Center facility are required to check in at the Vendormate kiosk location to receive a daily temporary ID badge, regardless of if they’ve been granted a permeant badge or not. Please reference the vendor kiosk locations below for guidance.

All vendors must be Vendormate credentialed to enter any Ohio State facility. Vendors who aren’t registered or are seen without a temporary badge will be asked to leave the premises. Vendors must also have an established meeting or demonstration with Wexner Medical Center staff and be logged in Vendormate before entering. Vendors aren’t permitted entry without a previously established appointment. This allows our staff time to plan and prepare for meetings rather than potentially interrupting patient care for an ad hoc meeting.

Vendor Check-in

• Rhodes Hall: 1st Floor – Main Lobby, 4th Floor – Operating Room
• Ross Heart Hospital: 1st Floor – Main Lobby, 2nd Floor – Cath/EP Lab, 4th Floor – Operating Room Entrance
• James Cancer Hospital and Solove Research Institute: 1st Floor – Main Lobby, 4th Floor – Operating Room Entrance
• East Hospital: 4th Floor – Operating Room Entrance
• Jameson Crane Sports Medicine Institute: 1st Floor Surgery Center
• Ear and Eye Institute: Main lobby near the BistrOH!
• Outpatient Care New Albany: Main entrance
• Outpatient Care Dublin: Main entrance

Consignment Trays

• All consigned products must have an OSUWMC consignment agreement and inventory exhibit on file.
• Product exhibit to be updated, as needed, to maintain accuracy.
• If products are left/stored onsite, without an OSUWMC consignment agreement, OSUWMC assumes no responsibility for missing inventory.
• Consigned inventory is audited quarterly.
• Consigned inventory is for OSUWMC use only. Consigned inventory can only be accessed with permission by OSUWMC Supply Chain.

ECRI Spotlight:

Clarissa: Clinical Commodity Manager

Clarissa joins the clinical commodity manager team from Tri-Anim, a Columbus based distributor. In her spare time, she enjoys fun adventures with her two kids. She will be managing all products in the Laboratory space for the health system.

Cheyenne: Clinical Value Stream Leader

Cheyenne joins the Value Analysis Team with a background in Nursing. She previously worked at OSUWMC in the Hyperbaric unit and the 12th Floor of the James. She’s the 2020 All-American Quarter Horse Champion. She will be primarily managing all new product requests in the Nursing and Heart and Vascular space.

Construction Update: Outpatient Care West Campus

The Ohio State University Wexner Medical Center Outpatient Care West Campus will be located south of the Kenny and Carmack roads intersection. The $348.8 million project will include outpatient operating rooms, interventional radiology rooms, extended recovery unit, pre-anesthesia center, a diagnostic imaging center, retail pharmacy, hematology clinic, laboratory, genitourinary (GU) clinic, infusion, clinical trials unit, and medical office and support spaces. The approximately 385,000 square foot cancer-focused facility will include central Ohio’s first proton therapy in partnership with Nationwide Children’s Hospital.

Key Details

Location: 2121 Kenny Road, Columbus, OH 43215
Patient Care Begins: July 17, 2023
Medical Equipment Installations: Ongoing
Medical Equipment Coordinator: Jay Allen

All vendors conducting business with The Ohio State University Wexner Medical Center (OSUWMC) are expected to understand applicable OSUWMC policies. The purpose of these policies is to effectively manage our relationships and interactions with the vendor community to advance our mission of improving people’s lives through innovation in research, education and patient care.

A number of OSU/OSUWMC policies may be applicable to a Vendor’s experience at OSUWMC. The Vendor acknowledges and agrees to comply with the following policies as they apply to the Vendor.  The Vendor is responsible for any costs incurred related to compliance with these policies.

• Digital Accessibility Policy
• Identification Badges
• Sexual Misconduct
• OSU Travel Expense Policy
• OSUWMC Loaner Instrument Trays
• OSUWMC Vendor Interaction Policy
• OSUWMC Vendor Access and Control Policy
• Supply Chain Vendor Information Security Exhibit
• Tobacco Free
• Vendor/Contractor Vaccine Requirement Information

Vendors parties requiring remote access to OSUWMC IT systems or Contractors requiring OSUWMC-issued identification badges for in-person access to OSUWMC facilities will require compliance with the Background Check Policy and Standards. Contractors may also be required to comply with health screenings in accordance with the Non-discretionary Vaccination Policy.

Vendors Visiting Our Facilities

Vendormate Credentialing enables Vendor Representatives to register, agree to policies and procedures, and submit proof of adherence to OSUWMC’s Health Screening and Background Check Requirements. All Vendor Representatives must be properly credentialed prior to visiting OSUWMC and Vendor Representatives are responsible for maintaining their Vendormate Credentialing Profile to remain properly credentialed.

Once a Vendor Representative is properly credentialed, that Vendor Representative must properly check in and check out at the Vendormate Credentialing kiosk prior to and after each visit, and have a scheduled appointment with an OSUWMC employee prior to coming on-site. 

Kiosks are located at:

  Rhodes Hall, 1^st Floor – Main Lobby

Ross Heart Hospital, 1^st Floor – Main Lobby

James Cancer Hospital, 1^st Floor – Main Lobby

University Hospital East, 4^th Floor - Operating Room Entrance

Rhodes Hall, 4^th Floor - Operating Room Entrance

Ross Heart Hospital, 2^nd Floor – Cath/EP Lab Entrance

Ross Heart Hospital, 4^th Floor- Operating Room Entrance

James Cancer Hospital, 4^th Floor - Operating Room Entrance

A Vendor Representative without a scheduled appointment will be denied a valid badge for access into the facility. 

Vendor Representatives who decline to complete the credentialing process through Vendormate Credentialing risk revocation of their facility access and the OSUWMC Security will be notified.

Please contact Supplier Relations at supplierrelations@osumc.edu with any questions.