Thank you for your interest in doing business with The Ohio State University Wexner Medical Center.

This information is provided to assist suppliers with the process of building business relationships with The Ohio State University Wexner Medical Center. Visit the links below to learn more.


Doing Business with Us

Doing Business with Us

Selling Goods and Services

The Health System Purchasing and Strategic Sourcing for Supply Chain manage the sourcing of goods and services for the Health System. Sourcing responsibilities include: negotiating, evaluating and contracting with suppliers.

If you are a sales representative looking to introduce a product into the Health System, please refer to the Introducing New Products section of our interaction page. Please note: we are currently not reviewing new product requests as we have been evaluating our current supply offerings and revising our new product evaluation process. To continue our focus on high-volume, high-cost areas and support the opening of the new James Cancer Hospital and Solove Research Institute and Critical Care Center, we need to extend the suspension of requests for new clinical products through the end of the year.

View the Health System's purchasing order terms and conditions.

Participating in the Bid Process

Effective May 1, 2010, The Ohio State University Purchasing Department and The Ohio State University Wexner Medical Center Purchasing Department converted all bid posting and management processes to Ariba Discovery.

If you have not already registered your company in Ariba to receive bids from the University and Medical Center Purchasing Departments follow the steps below:

As a reminder, it is the suppliers' responsibility to maintain the accuracy of their Ariba Discovery company profile (i.e. contact information, email address and commodity codes) to ensure receipt of bid inquiry notifications.

If you have questions regarding the Ariba bid process, please contact the purchasing department at 614-293-2121.

Supplier Diversity

The Ohio State University Wexner Medical Center values diversity in people and ideas. The health of our environment demands that we respect each other, that we are inclusive and that we profoundly value who each of us is as a whole person and what each of us uniquely contributes. Our goal is to do business with a diverse pool of companies that deliver quality, service and value.

To ensure our purchasing process includes a diversity of suppliers, the Purchasing Department tries to procure goods and services from State of Ohio MBE/EDGE suppliers when possible. If you are a Minority and/or Small Business interested in doing business with us, please visit the Ohio Department of Administrative Services to learn more about the State of Ohio MBE/EDGE certification process.

Receiving Payment for Goods and Services

The Accounts Payable department processes all invoices and payments for the Health System. For invoice payment related questions please contact Accounts Payable at Accounts.Payable@osumc.edu or 614-293-2140.

The preferred method of payment for current suppliers is EFT (Electronic Funds Transfer) via Automated Clearing House (ACH). Please complete the following form to begin receiving payment electronically: 

OSUWMC Electronic Funds Transfer Set-Up Form.pdf

Introducing New Products

Introducing New Products

The Ohio State University Wexner Medical Center has an ethical obligation to provide the highest quality of care for our patients. To do this we use a supply value analysis process that engages both our clinicians and staff to make new product decisions. New supplies are carefully reviewed using a multiple-criteria decision analysis that includes factors such as: evidence-based results, product effectiveness, patient and clinician safety, impact on patient and clinician satisfaction, ease of use, infection control effectiveness, durability, compatibility and financial analysis.

MedApproved is used as part of our supply value analysis process. This web‐based software specifically addresses many of the manual inefficiencies that exist today with reviewing and evaluating new products.

  • To start this process the sales rep must initiate a new product request by logging into www.medapproved.com

  • Log on and create a username and password.

  • Go to the Product page to create a profile including “product detail” and “standard Q&A.”

  • Go to the Assessment page to input the “assessment detail,” including the hospitals you want to review your product and the sponsor who is championing your product.

  • Upload any documents you want to be reviewed in “assessment documents.”

  • Answer any questions in “Product Q&A” and “Hospital Q&A.” These questions are specific to the hospitals you have selected.

  • Finally, fill in the Supplier Profile info and submit product for review.

If a supplier has any questions about the status of their new product request, they can check that at MedApproved.com. If a supplier needs assistance, the MedApproved Customer Service team will happily help check on the status of their request; the supplier can contact them by email at info@medapproved.com or by phone at 866-277-2448.

Supplier Policies

Supplier Policies

All suppliers doing business with The Ohio State University Wexner Medical Center are expected to understand our policies including: Vendor Interaction Policy, Vendor Access Policy and Vendors in the Operating Rooms. The purpose of these policies is to effectively manage our relationships and interactions with the supplier community to achieve our mission of improving people’s lives through innovation in research, education and patient care.

Suppliers conducting business with The Ohio State University Wexner Medical Center may also be required to complete a credentialing process to access our facilities. For more information go to the Suppliers Visiting Our Facilities section of our supplier interaction page.

Suppliers Visiting Our Facilities

Suppliers Visiting Our Facilities

All suppliers must be properly credentialed prior to visiting The Ohio State University Wexner Medical Center for the purpose of business. Reptrax is the supplier credentialing provider for Ohio State’s Wexner Medical Center; their website enables supplier to register, agree to policies and procedures and submit proof of vaccinations.

Below are the three main parts to being properly credentialed:

  • Having a Reptrax account in good standing

  • Having gone through the appropriate steps at Ohio State’s Wexner Medical Center Security/ID Processing Office

  • Maintaining your Reptrax credentials and complying with the policies of Ohio State’s Wexner Medical Center

View more details about the supplier credentialing process.

Once the supplier credentialing process is completed through Reptrax, the ID Processing office will confirm that the supplier account is in good standing and issue a hard Ohio State University Wexner Medical Center ID badge.

All suppliers maintain Reptrax credentials and comply with Ohio State’s Wexner Medical Center policies.

  • Suppliers should not enter Ohio State University Wexner Medical Center departments without a pre-arranged appointment accepted by a staff member

  • Suppliers should properly check in and check out at facilities during each visit. Kiosks are located at:

UH East Operating Room Kiosk: University Hospital East, 4th Floor - Operating Room Entrance

UH Operating Room Kiosk: Rhodes Hall, 4th Floor - Operating Room Entrance

Ross - Cath Lab and EP Lab Kiosk: Ross Heart Hospital, 2nd Floor - Cath Lab Entrance

Ross - Operating Room Kiosk: Ross Heart Hospital, 4th Floor- Operating Room Entrance

James - Operating Room Kiosk: James Cancer Hospital, 4th Floor - Operating Room Entrance

660 Ackerman Kiosk: 660 Ackerman, 1st Floor - Lobby

  • Suppliers should obtain a new hard badge from ID Processing office each year when their TB test expires.

  • Suppliers with outstanding requirements will have their facility access revoked through Reptrax and Ohio State University Wexner Medical Center Security will be notified.