Thank you for your interest in doing business with The Ohio State University Wexner Medical Center.

This information is provided to assist suppliers with the process of building business relationships with The Ohio State University Wexner Medical Center. Visit the links below to learn more.


Doing Business with Us

Doing Business with Us

Selling Goods and Services

The Health System Purchasing and Strategic Sourcing for Supply Chain manage the sourcing of goods and services for the Health System. Sourcing responsibilities include: negotiating, evaluating and contracting with suppliers.

If you are a sales representative looking to introduce a product into the Health System, please refer to the Introducing New Products section of our interaction page. Please note: we are currently not reviewing new product requests as we have been evaluating our current supply offerings and revising our new product evaluation process. To continue our focus on high-volume, high-cost areas and support the opening of the new James Cancer Hospital and Solove Research Institute and Critical Care Center, we need to extend the suspension of requests for new clinical products through the end of the year.

View the Health System's purchasing order terms and conditions.

Participating in the Bid Process

Effective May 1, 2010, The Ohio State University Purchasing Department and The Ohio State University Wexner Medical Center Purchasing Department converted all bid posting and management processes to Ariba Discovery.

If you have not already registered your company in Ariba to receive bids from the University and Medical Center Purchasing Departments follow the steps below:

As a reminder, it is the suppliers' responsibility to maintain the accuracy of their Ariba Discovery company profile (i.e. contact information, email address and commodity codes) to ensure receipt of bid inquiry notifications.

If you have questions regarding the Ariba bid process, please contact the purchasing department at 614-293-2121.

Supplier Diversity

The Ohio State University Wexner Medical Center values diversity in people and ideas. The health of our environment demands that we respect each other, that we are inclusive and that we profoundly value who each of us is as a whole person and what each of us uniquely contributes. Our goal is to do business with a diverse pool of companies that deliver quality, service and value.

To ensure our purchasing process includes a diversity of suppliers, the Purchasing Department tries to procure goods and services from State of Ohio MBE/EDGE suppliers when possible. If you are a Minority and/or Small Business interested in doing business with us, please visit the Ohio Department of Administrative Services to learn more about the State of Ohio MBE/EDGE certification process.

Receiving Payment for Goods and Services

The Accounts Payable department processes all invoices and payments for the Health System. For invoice payment related questions please contact Accounts Payable at Accounts.Payable@osumc.edu or 614-293-2140.

The preferred method of payment for current suppliers is EFT (Electronic Funds Transfer) via Automated Clearing House (ACH). Please complete the following form to begin receiving payment electronically: 

OSUWMC Electronic Funds Transfer Set-Up Form.pdf

Introducing New Products

Introducing New Products

The Ohio State University Wexner Medical Center has an ethical obligation to provide the highest quality of care for our patients. To do this we use a supply value analysis process that engages both our clinicians and staff to make new product decisions. New supplies are carefully reviewed using a multiple-criteria decision analysis that includes factors such as: evidence-based results, product effectiveness, patient and clinician safety, impact on patient and clinician satisfaction, ease of use, infection control effectiveness, durability, compatibility and financial analysis.

MedApproved is used as part of our supply value analysis process. This web‐based software specifically addresses many of the manual inefficiencies that exist today with reviewing and evaluating new products.

  • To start this process the sales rep must initiate a new product request by logging into www.medapproved.com

  • Log on and create a username and password.

  • Go to the Product page to create a profile including “product detail” and “standard Q&A.”

  • Go to the Assessment page to input the “assessment detail,” including the hospitals you want to review your product and the sponsor who is championing your product.

  • Upload any documents you want to be reviewed in “assessment documents.”

  • Answer any questions in “Product Q&A” and “Hospital Q&A.” These questions are specific to the hospitals you have selected.

  • Finally, fill in the Supplier Profile info and submit product for review.

If a supplier has any questions about the status of their new product request, they can check that at MedApproved.com. If a supplier needs assistance, the MedApproved Customer Service team will happily help check on the status of their request; the supplier can contact them by email at info@medapproved.com or by phone at 866-277-2448.

Vendor Policies

Vendor Policies

All vendors conducting business with The Ohio State University Wexner Medical Center (OSUWMC) are expected to understand applicable OSUWMC policies. The purpose of these policies is to effectively manage our relationships and interactions with the vendor community to advance our mission of improving people’s lives through innovation in research, education and patient care.

Vendors conducting business with OSUWMC may also be required to complete a Vendor Representative credentialing process to access our facilities. For more information, see the Vendors Visiting Our Facilities tab.

Vendors Visiting Our Facilities

Vendors Visiting Our Facilities

Vendormate Credentialing enables Vendor Representatives to register, agree to policies and procedures, and submit proof of adherence to OSUWMC’s Health Screening and Background Check Requirements. All Vendor Representatives must be properly credentialed prior to visiting OSUWMC and Vendor Representatives are responsible for maintaining their Vendormate Credentialing Profile to remain properly credentialed.

Once a Vendor Representative is properly credentialed, that Vendor Representative must properly check in and check out at the Vendormate Credentialing kiosk prior to and after each visit, and have a scheduled appointment with an OSUWMC employee prior to coming on-site. 

Kiosks are located at:

  Rhodes Hall, 1st Floor – Main Lobby

Ross Heart Hospital, 1st Floor – Main Lobby

James Cancer Hospital, 1st Floor – Main Lobby

University Hospital East, 4th Floor - Operating Room Entrance

Rhodes Hall, 4th Floor - Operating Room Entrance

Ross Heart Hospital, 2nd Floor – Cath/EP Lab Entrance

Ross Heart Hospital, 4th Floor- Operating Room Entrance

James Cancer Hospital, 4th Floor - Operating Room Entrance

660 Ackerman, 1st Floor - Lobby

A Vendor Representative without a scheduled appointment will be denied a valid badge for access into the facility. 

Vendor Representatives who decline to complete the credentialing process through Vendormate Credentialing risk revocation of their facility access and the OSUWMC Security will be notified.

Please contact Supplier Relations at supplierrelations@osumc.edu with any questions.